n attendance: Bill, Janie, Keith, Lynne via phone
1. Review of drawings 99% complete/ process
- Approvals from county center for road control environment, USDA, MD Dept of Environment should be approved
within next three months
- Simultaneous with approval from USDA
- 1.6 million costs = grant and loan of
- push for documentation by end of June
- 6 month extension
- delays in design phase, pushing DBL engineers (have struggled with timelines) requires meeting every two weeks
2. Staging Area requires HOA sign off permission for use of HOA property
- permits and easements near burn pile
- county is asking permission to use HOA property for staging area
- black silk fence around
- discussion of renting a fence at a cost of $4,000 - $10,000
- applied for easement from horse farm for fire hydrants
- estimated time of construction - 8-10 months
- HOA must sign form for USDA to use staging area - will review and sign off after meeting
3. Every homeowner must sign a document giving permission for the project to enter property to connect individual connections.
4. Review of maps for fire hydrants… 17 hydrants for entire project
5. Questions from Bill
- contractor is required to connect from existing water service to water meter
- connections to individual homes; each home owner must give permission to access private property.
- contractor will patch repairs of private property
- Breaks in the county easements at homeowner’s expense ?
- process of construction: all water mains will be installed and then install taps to individual service connections
afterwards
- Difference in pressure; 10 psi increase in pressure
6. . Timeline: Bid in August… procurement process by December, USDA Review shovel ready next spring 27….
Completion by December ’27
7.. Estimated costs
1. Review of drawings 99% complete/ process
- Approvals from county center for road control environment, USDA, MD Dept of Environment should be approved
within next three months
- Simultaneous with approval from USDA
- 1.6 million costs = grant and loan of
- push for documentation by end of June
- 6 month extension
- delays in design phase, pushing DBL engineers (have struggled with timelines) requires meeting every two weeks
2. Staging Area requires HOA sign off permission for use of HOA property
- permits and easements near burn pile
- county is asking permission to use HOA property for staging area
- black silk fence around
- discussion of renting a fence at a cost of $4,000 - $10,000
- applied for easement from horse farm for fire hydrants
- estimated time of construction - 8-10 months
- HOA must sign form for USDA to use staging area - will review and sign off after meeting
3. Every homeowner must sign a document giving permission for the project to enter property to connect individual connections.
4. Review of maps for fire hydrants… 17 hydrants for entire project
5. Questions from Bill
- contractor is required to connect from existing water service to water meter
- connections to individual homes; each home owner must give permission to access private property.
- contractor will patch repairs of private property
- Breaks in the county easements at homeowner’s expense ?
- process of construction: all water mains will be installed and then install taps to individual service connections
afterwards
- Difference in pressure; 10 psi increase in pressure
6. . Timeline: Bid in August… procurement process by December, USDA Review shovel ready next spring 27….
Completion by December ’27
7.. Estimated costs
- USDA requires to burn through loan first before applying grant $
- Approx $298 per house per quarter
- Home owner’s insurance will be reduced once fire hydrants are in…
- Meter for pool and dock to be billed to HOA
- County maintains everything on their side of main
- We maintain the right to reject if costs are too high…
- The project includes the cost of abandoning well.
- Bahrami lot is not part of HOA will not be part of project… will need to pay connection costs later