St. Martin's by the Bay

Minutes

Saturday, January 11, 2014 Board Members in Attendance:

Russell Luzier, Mike Shutt, Craig Costantino, Justin McGinnis and Oliver Walsh Community Members in Attendance:

Bill and Jolene Killinger, Joyce Timmons Called to order:

Call to order by Russell at 10:07 am.

Previous meeting

minutes

read and accepted.

Russell proposed approval, Mike seconded. Treasurer’s Report:

Mike Shutt presented the 2013 Budget Proposal Current Status and yearly check ledger.

Treasurer’s report approval proposed by Craig and seconded by Justin.

As of the January, 10, 2014 report, there are several homeowners outstanding, owing a total of $14,495.80.

Two homeowners currently have liens placed on their homes. Pool Update:

Justin proposed a community survey on the pool access –restricted key vs card system for 2014 season.

Board agreed to have Justin and Ollie look into options and costs prior to any action being taken.

They will report back at the

Agm.

Warehouse:

Justin suggested that we establish current conditions and agreed to draft a survey for the community as to what residents wanted to do with the warehouse space.

This will be presented prior to the

Agm.

Ollie will work with Justin in identifying scope, cost and schedule as well as permitting and county requirements. Pumphouse Stucco:

No update. Boat Dock Update:

At the 7/13/13 meeting, board approval was given to replace the dock access door to the floating dock which is needed for insurance requirements.

This was not to exceed $1000.

Justin and Ollie will proceed to resolve. As of 1/2/14, there was one renter that had not paid their 2013 dock dues.

There were questions regarding some payments and when they were made.

It was proposed that Joyce Timmons assist Craig in implementing the established dock guidelines on fees, assignmenst, payments, rules, etc.

Everyone approved this proposal. Boat Storage Lot Issues:

No issues presented/discussed Insurance:

Not discussed at meeting Community Signage Plan:

Justin handling and will formally address at

Agm

Prep and Discussion:

Meeting

announcement

and documents to be sent out this week. Meeting to be held 2/8/14 at 10am – OP Library.

Aob

Russell Luzier announced that he would be relocating due to work and would be resigning as Chairman but remain as a member of the Board. Motion to close at 11:40 am. Next meeting:

Agm

2/8/14 10am Ocean Pines Library Submitted by Ollie Walsh Acting Secretary