St. Martin's by the Bay

Minutes

Saturday, July 13, 2013, Community Pool

• ­‐-­‐

Proposed

Board Members in Attendance:

Russell Luzier, Mike Shutt, Craig Costantino, Justin McGinnis and Oliver Walsh Community Members in Attendance:

Bob Turner Called to order:

Call to order by Russell at 10:20am.

Previous meeting

minutes

approved. Treasurer’s Report:

Mike Shutt presented the 2013 Budget Proposal Current Status and stated that he would follow up with the update on the status of dues.

As of today, the current CD balance is $27,073.42 and current checking Balance is $24,037. Pool Update, Doors,

Cpo

Final payment of $3,288.00 due to the pool vendor.

Board agreed to pay $2000.00 within 30 days with the balance paid once the final punch list is completed. Warehouse/Pohland Update:

As of today, Mr. Pohland has not completely removed all his material and equipment from the warehouse.

He has been requested to do so. Pumphouse Stucco:

Bids are being solicited for stucco work on the pumphouse.

Mde

Reporting/Notifications:

Mike and Ollie have recently been in contact with MDE’s people on specific reports that were requested by a member of the community.

It seems that Sharp Water is now using the correct reporting format and there are no outstanding violations with

Mde.

Clearing Stumps in Open Area:

Bob Turner gave us a letter from Kevin Layfield dated 5-­‐28-­‐13 that outlined the removal process for some downed pines along the shoreline as well as replacement plants.

Recommend that Craig post letter on website. Front Sign Repair:

Craig C is managing all signage for pool, dumpsters, dock and general community signs.

He will present at our next meeting. Trash Pick-­‐Up:

Twice a week pick-­‐ups have been approved by the Board for the summer months.

We would respect that construction debris not be put into the dumpsters as they are for the use of household trash by community homeowners only. Check for Dick Turner:

Discussed giving Dick compensation for all of the work he does on a daily basis for the community. Parking Lot Section A Sealing:

Board has received a $1200.00 re-­‐sealant bid for Lot A. Soil/Mulch for Lots A& B and Pool Beds:

Board approved.

Justin will get bids. Stump Removal in Common Areas:

$375 has been approved for stump removal and one pine tree in pool area. Dock Update:

Currently 3 slips are available for rent.

Approval was given for replacing access door to the floating dock from the gazebo.

Aob

Three doors were donated by Monica and Ian Pokrywka – many thanks!

They will be installed by Russell and any other willing volunteers. Next meeting:

September 14, 2013 10am, location

–tbd

Submitted by Ollie Walsh Acting Secretary