St. Martin's by the Bay

Meeting

Closed board meeting April 6, 2013 Meeting called to order 11:10 April 6, 2013 Seconded by Oliver Walsh Meeting attended by: Russell Luzier Buddy Dukes Mike Shutt Oliver Walsh Craig Costantino

Minutes reviewed from February 9th amended and approved

Approved by Oliver and Buddy Comments on insurance: Does insurance cover liability for dock under umbrella policy. Follow through this month, invite insurance agent to meeting to explain to board. Dock door and lock scheduled for construction this spring Accounting: Mike Shutt informed the board of accounting and budget. Budget posted on the website. Oliver approved accounting and Russell approved. Current Checking Balance $14,857.38, currently we have taken in $27,182 on the 2013 dues. The first two payments on the pool renovation have been made; we have one more payment to make. Pool:

• Pool

discussed and scheduled to be completed April 10th

• Coping

and tile complete, plaster and most of the remaining work will be completed over the weekend. Final caulking etc. to be completed over next two weeks.

• Pool

will be filled immediately after plastering. Should be full and filtering by Monday afternoon.

• Pool

scheduled to open one week early depending on weather and inspection. Outstanding Dues: Total aging outstanding dues are around $18,000.

These dues are a combination of residents and bank repossessions. Front Sign Repair: Reviewed bids from Jim Peddicord, the board has decided to seek bids from a professional sign company and discuss options at our next meeting. Other sign companies have been contacted and were waiting on bids. Sign committee set up consisting of Craig, Russell, and Mike Recoating Parking lot A: One bid received from coastal aspect maintenance. Several contractors have been contacted with no paper reply yet. A decision will be made to start work before next board meeting. Mosquito Spray: Motion to continue spraying weekly throughout the community for 2013. Seconded by Russell and approved. Standard Meeting Times: 10:00am every other month On the second Saturday of the month, starting on July 13. The board will continue holding closed emergency meetings when necessary. Brush hog: The area beside Marina drive has small trees encroaching. This area has been approved for cutting by Kevin Layfield Senior inspector for Worcester environmental department. Volunteers needed for the weekend of May 4th . Stump Removal and top soil for community: We will seek prices on 1 load of topsoil, and seek costs for having 2-­‐3 stumps removed. Pump House Exterior repair: Bids are being collected to paint fencing. Scrape, parge and paint the exterior wall. Shrubbery is planned to accompany the finished work. Craig Polland Lease : Exit plan for warehouse has been written, discussed and altered at board meeting. Meeting with Mr. Polland was held to review exit strategy from storage area. The community’s goal

is to have the warehouse vacated by June 30th . Revised contracts will be drafted and signed

Asap.

Intentions for future warehouse use will be discussed following Mr. Pohland's exit. The meeting was adjourned 12:30pm.