Annual meeting
ST MARTINS BY THE BAY 2009 ANNUAL MEETING NOTICE January 21, 2009 We, the Board members of St Martin’s By The Bay would like to take time to reminisce the events of 2008. At our 2008 annual meeting we announced that we were awarded a judgment from a Worcester Co judge giving us over 25 acres of open space... Read More Annual Meeting Agenda
- Call to order -Approval
review/amend previous minutes -Treasurer's report -Delinquent Dues issues. - Water & Sewer up-date, repairs etc, Section A Reserve -Trash up-date -Proposed tree cutting, new dates to be decided -Tennis Courts -Property Values -Legal update -Parking requirements and Fees. General discussion on " the By-Laws." - Boat Dock Repair & General Discussion -Plans & Goals for 2009 -Fence Dumpsters & across front of Septic Field -Clearing septic reserve of trees -Boat Dock repairs -Tennis Court Upgrade -Septic Upgrades (Grant Pending) -AOB Annual Meeting Proxy Statement Open Printable
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Annual Meeting Register
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Open Printable ANNUAL MEETING – February 22, 2009 St Martin’s By The Bay Meeting was scheduled for 10:00 AM at the Ocean Pines Library and was called to order by Oliver Walsh. In attendance were: Craig Constantino, Craig Pohland, John Rinkus, Oliver Walsh, Mike Shutt, Joyce L Timmons, Janie Everett, Ruth Waters, Betty and Phil Young, Doug and Carroll Wright, Curtis Mason, Richard Schramko, Robert and Dick Turner, Patricia Morrison, Anthony Zimmerman, Richard Feeser, Patricia Baglieri, David and Debbie Czorapinski, Wm and Joleen Killinger. Minutes were read by Joyce and approved by Mike Treasurer’s Report: Mike went over 2009 budget and compared to budget of 2008. The one large item of 2008 was the up-grade to the water pump in the amount of $12,500. Daily water usage running about 7500 gallons per day and Mike stated that a running toilet could, in a 24 hour period, flow 4000 gallons. Killinger’s then questioned the water charge for vacant lots. The explanation for this as explained by Mike is that the water charge is computed based on the number of unit owners, not the number of dwellings. Dick Feeser proposed a draft of the budget and minutes be posted to the web site, stating that the time that elapses before minutes are made public makes them history, and the draft of the budget can give everyone time to study the budget items. This was 2nd by Betty Young, Patty Baglieri. Outstanding HOA dues for 2008 is $6049. with over $2000. that is uncollectable from owners of #41 unit in the B section. Fifteen checks for $52.00 still outstanding for the up-grade of the tennis court. The plan there is; in the Spring to get 40 buckets of sealant from Home Depot and volunteers to coat surface of tennis court with the amount needed, put lines on, install nets already purchased and the balance of monies to be put in a reserve account for future use. Joleen made a motion to go by the By-Laws ref. vote on the up-grade of the tennis court. This was done in accordance with the By-Laws and this motion was defeated by way of vote from the floor. Joyce made a motion that Joleen was out of order and 2nd by Mike. Vote taken from the floor agreed with the motion. The holly tree that was taken down by wind has been cleaned up by Mike and Dick. Mike is burning the wood to keep warm, and with Dick’s never ending energy and willingness to keep the community neat and clean we all agreed to give him $100. gift card or cash. Brush pile by dumpters to be burned, and pine tree with roots growing into septic system at t’house B; both of these tasks are handed over to Craig Pohland and Mike has volunteered to help cut the tree up and down with the use of Craig’s machinery. And, I imagine that Mike will want to burn that wood pile! It was said that unit 41 went to auction on Friday, 2/20/09. This being true, it will be some time before it is confirmed Legal up-date. Linda Busick was instrumental in setting up a meeting on Friday, 2/20/09 with Franch Lynch, Kelly Henry and Bob Mitchell. Bob relayed to us that Frank is preparing revised plats of areas of concern and also that there will be a designated area for boat storage. I believe it was Linda who projected that the turn over of the acreage will be complete in a month, she agreed to April. Bob Mitchell gave us some foresight into the future of our water supply. He talked about Ocean Pines and that connecting in to their system won’t be for at least five years. Linda Busick’s concern with boats being on the leach field was explained by Ollie that new location cannot be established until lands convey. This demonstrates the urgency that the County act promptly upon receipt of revised plats from Frank Lynch. Bob Turner passed out information of equipment to install on clothes washes, dish washer to prevent leaks. Betty Young suggested a community social. Curtis Mason said his brother Richard has questions about tree house in rear of his unit. This, he must talk to the owner of the property where tree house is located. The owner is Baramhi. The Yard Guy will be doing the lawn maintenance again this year and that will be on a cut demand. Will be paid for each cut, not a projected number of cuts. Ollie gave notice of Patty Cleary’s resignation from the Board. There were two who were interested in filling this position; Betty Young and Joleen Killinger. Joleen made motion to vote on Board members who are absent from three meetings without an acceptable reason, to be discharged. This was already voted and agreed on at the April ’08 meeting. However, this has not been enforced. Ollie informed us that Mr. Connors was taken to the hospital stated that we all wish him well. Also, Spinner’s Father recently passed away. Linda Busick assured us of her willingness to work for us and the welfare of the community, and invited us to the Commissioners meetings. Also, that they have an informative web site. Motion to adjourn by Ollie and 2nd by Craig Constantino Nest meeting March 6, 2009 (Saturday) Ocean Pines Library Submitted by Joyce L Timmons, Sec.
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