St. Martin's by the Bay

Minutes

Meeting was called to order by Oliver Walsh at 10:07 AM. Draft of minutes from April meeting were read by Joyce and approved. Treasurer’s Report by Mike: Balance in general checking a/c $36, 356., balance HOA dues outstanding $25, 350 with eight owners who haven’t made any payment to current 2009 dues. CD balance is $20,753 with a projected end of year balance of $3,363.. Mike continued to go over budget and discussed the dumpster over-load and the hope that signs will help solve the situation. Also mentioned was a camera with Craig C. quoting prices he found on line. The boat dock account $18,281.. Cut off date for 2009 season slips is May 5th. At present time twelve slips are confirmed. Much volunteered work has been completed at the dock and q-zebo. Thanks to Tony Zimmerman, Mike Shutt, Craig Pohland and Constantino, Dick Turner. Still work to be done and a motion was made to cut off work at $7000. and 2nd by Craig Pohland. Craig Pohland has picked up sealant for the tennis court; cost $1,250., and the Wrights, Nancy and Willard, have volunteered to power wash the tennis court surface to prepare for the sealant application. Others have volunteered to assist with the sealant. Legal up-date: Special Warranty Deed recorded 4/17/09 to public record for dock and thirteen +/- acres of common area to the Association. It was decided that a safe deposit box might be worthwhile for deeds and other important documents. Mike is to look into this. Still ligation with Koubek and boat slip. Sherriff was called to have boat removed from a slip that had been rented thru Koubek. This Renter is to be rented a slip thru the Dock Master. Killinger questioned the charge for water/electric on vacant lots. His memo to be part of this draft. Also, Ollie told the number of hours and the number of County and other Officials he had to converse with due to phone calls from the Killingers that the dock work had disturbed the shore line. Pool maintenance bid was awarded to Mike and Robin Shutt at a cost of $250. per week. Craig Pohland’s lease of warehouse repairs extended to December 2009. All debris to be with one burning permit once it is in one pile and weather permitting. Joe Pino submitted plans for addition that is approved. Pump house monitoring now done by Sharp Water at $1,000. per month. A motion was made to invite Mark Joiner to the next meeting to get him back on board. Knowing the amount of chemicals delivered would make billing easier to understand for Mike. This was 2nd by Joe Connors. Meeting adjourned. Next Meeting June 6th. Submitted by Joyce L Timmons

Official document

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